Candidate Ownership

This article will cover some of the rules and policies regarding candidate ownership on the platform.

Rules of ownership

Recruiters gain ownership over candidates when they are submitted to a role.

Candidate ownership is specific to the company that the candidate has been submitted to. That means that different recruiters can have ownership over the same candidate if different recruiters have submitted that candidate to roles at different companies.

Candidate ownership duration is 12 months for all companies unless otherwise noted.

Candidate ownership conflicts

In cases where multiple recruiters believe they have ownership over a candidate for the same company, Paraform may step in to arbitrate the situation..

In most cases, candidate ownership will go to the recruiter who obtained explicit consent from the candidate for submission on a specific role.

Paraform reserves the final authority to make decisions about candidate ownership. As a recruiter, you should be assured that the Paraform team will strive to make ownership decisions in a timely manner that is fair and considerate of all the facts presented.

Duplicate outreach and ownership

When you source a candidate on the Chrome extension and mark them as contacted, this following message will be presented to other recruiters looking to source the same candidate for the same role.

This message will remain there for 10 days after you source the candidate, and is meant to discourage duplicate outreach and protect the candidate experience.

Contacting a candidate does not prevent or preclude other recruiters from contacting that candidate for the same role, nor does it give precedence to the recruiter who contacted the candidate first when it comes to claiming candidate ownership.

For candidates that have already been submitted to the role or to a role at the same company, they will be off limits to any further outreach for that company, but will be fair game for outreach regarding other clients.