The Accounting team works within the Finance team to deliver financial transparency and support the strategic decision making process. In an effort to deliver this, the Accounting team processes all financial transactions to produce timely and accurate Financial Statements while ensuring that the company is compliant with all applicable regulations including Generally Accepted Accounting Principles, Domestic and International Tax agencies, and other relevant ad hoc statutory directives. Additionally, the Accounting team supports the internal team at Reforge to ensure that cross functional processes are clear and efficient and financial results are timely and transparent to the appropriate audiences.

The AR/AP Specialist role will support the company by performing a variety of general accounting and financial duties. This role will focus on Accounts Receivable (AR) and Accounts Payable (AP) and will be responsible for managing and overseeing the company’s financial transactions related to both incoming and outgoing payments. This role involves ensuring accurate invoicing, timely collections, efficient payment processing, and the maintenance of financial records related to AR and AP. The AR/AP Specialist will work closely with other accounting team members and departments to ensure accurate and efficient financial operations. This role will perform current manual processes as well as participate in all future system upgrades and implementations.

WHO YOU'LL WORK WITH

• Revenue Accounting & Operations Manager

• Accounting Manager

• Sales team

• Analytics team

• Various Departments in the Company

WHAT YOU'LL OWN

Key Responsibilities:

Accounts Receivable (AR):

• Customer Communication: Handle billing inquiries and resolve disputes in a professional manner.

• Invoice Generation & Management: Prepare and send invoices to customers.

• Collections: Monitor customer accounts for overdue payments and follow up on outstanding balances.

• Account Reconciliation: Reconcile customer accounts and resolve discrepancies.

• Payment Processing: Record incoming payments (checks, ACH, credit card, etc.) accurately in the accounting system.

• Record Keeping: Maintain customer records in the accounting system, including payment terms and contact information.

• Reporting: Generate AR aging reports and other ad-hoc reports.

Accounts Payable (AP):

• Review, process, and ensure the accuracy of invoices for goods and services received.

• Ensure that all invoices are coded accurately and entered into the accounting system.

• Collect and verify necessary documentation from new vendors, such as contracts, W-9 forms, or other compliance-related paperwork. Maintain an updated database of all vendor information and ensure proper record-keeping.

• Set up new vendors in the accounting system, ensuring the accuracy and completeness of all required information (e.g., tax ID, contact details, payment terms).

• Review and approve employee expense reports and corporate credit card transactions to ensure accuracy, compliance with company policies, and proper coding to accounts and cost centers.

• Verify supporting documentation (e.g., receipts) and reconcile credit card statements against submitted expenses.

General Accounting Support:

• Assist with ad-hoc accounting projects as needed.

• Assist with month-end and year-end closing processes related to AR and AP.

• Help improve internal controls and accounting procedures related to AR and AP processes.

• Collaborate with other departments to facilitate smooth financial processes and maintain positive working relationships with vendors and customers